Updated Nov.2005 
PRODEX Implementation Contract 
Guideline for the preparation of its Appendices 1 (Work Description) and 2 (Financial Plan)

Part I: The Work Description (Appendix 1)
1) Work Description: 
The Work Description is to identify the Project, i.e. the work in execution of which reimbursable cost will be incurred by the Institute during the term of the Implementation Contract. Length: One page should be sufficient but in no way be regarded as a firm limit.
2) Distinctions as to ‘who’ and ‘when’:

The work to be carried by the Institute and to be paid for by ESA under the Implementation Contract (the Project) is to be clearly separated from the work to be carried out by others (if the latter is mentioned at all). Project activities to be carried out during the term specified in the Implementation Contract must be clearly separated from work outside said term (if the latter is mentioned at all). 
3) Compatibility with other Applicable Documents: 
Subject to 1)- 2) above the Work Description must correspond to the work description submitted to the relevant national authority in support of the Financial Plan, and be covered by the Institute Agreement.   

Part II: The Financial Plan (Appendix 2, see figure 1) 
1) Content
The Financial Plan’s minimum content will encompass: 

a) Title of the Project and identification of the Instituteb) Cost categories such as: 
- Salaries and names of employees 
-Travel 
-Miscellaneous 
-Overheads 
-Equipment ≤ 5000 Euro 
etc.. c) Amounts. d) Time periods 
[Ideally this Appendix will be a copy of the document Project Proposal, which was approved by the Delegation.] 
2) Equipment  > 5000 Euro. 
This category should not be integrated in the Financial Plan below, but listed under, since the equipment may be available via PRODEX Office by means of placing a Purchase Order, hence saving the VAT cost for the Institute. (See figure 2) 

Appendix 1 – The Work Description

Overall Objective (mission): 	
Role of the Institute (Principal / Co-Investigator for ...): 	
Project term (to be) covered by the Implementation PRODEX Experiment Arrangement: 	
Brief description of Main Tasks: 	
Project output at the end of the term specified in the Implementation PRODEX Experiment Arrangement in terms of : -hardware: -software: -documents: 	
Major Milestones (if any): 	

Appendix 2 – The Financial Plan

FINANCIAL PLAN
PROJECT NAME - INSTITUTE
Starting date:

Ending date: 
	YEAR 1 	
		
INSTITUTE COSTS 		
Salaries (names) 		
Travel 		
Overheads 		
Small Equipment 		
Etc.. 		
		
Total 		

FIGURE 1: Financial Plan in Euros 
Equipment to be purchased via PRODEX: 
		
Item 1 	Price 	
Item 2 etc… 	Price 	
		
Total 		

FIGURE 2: Equipment in Euros